Procurement Administrator

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Job Details



Job Type

Full time

Closing Date



This qualification is suitable for anyone who works in the HR field, aspiring to study the field of HR.

Procurement Administrator

Our client, a leading Company operating in the FMCG sector in Malta, is currently seeking to recruit an Administrator within the Procurement department. 


Whilst reporting to the Supply Chain Manager, the chosen candidate will be responsible for:

  • Reviewing purchase requisitions received, obtaining quotations as necessary and processing the requisitions within the Purchase Order System according to company regulations;
  • Following up on pending orders, negotiating terms of delivery and making special delivery arrangements where necessary while keeping departments and management informed of the delivery schedules;
  • Researching and selecting vendors, procuring materials, supplies and services cost-effectively for the required delivery within the approved price range;
  • Evaluating suppliers’ performance, utilising different vendor sources to manage orders as directed;
  • Establishing reliable sources, backuping sources to ensure uninterrupted production whilst maintaining a good working relationship with the different suppliers;
  • Maintaining an up-to-date purchasing filing system on pricing and suppliers to ensure immediate and accurate access to information;
  • Ensuring that received invoices are covered by and agree with the Purchase Orders, identifying errors or unauthorised changes in prices and following up with suppliers as necessary;
  • Reviewing, developing and producing required purchasing reports; and,
  • Liaising with shipping department to obtain the best possible shipping rates.

The ideal candidate will:

  • Have at least three years’ of previous working experience within procurement;
  • An A level standard of education; and,
  • Knowledge of office procedures and MS Office applications.


The ideal candidate must be organised and must be able to coordinate and communicate well with others.  S/he must be well-mannered and have a good customer-oriented approach.  Candidates who are confident, enthusiastic and well-presented are encouraged to apply.


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