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Property Administrator and PA to the General Manager

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Job Details

Reference

39160

Job Type

Full time

Closing Date

23-02-2023

IS THIS COURSE RIGHT FOR YOU?

This qualification is suitable for anyone who works in the HR field, aspiring to study the field of HR.

Property Administrator and PA to the General Manager

Our client is a group of business units spanning different industries such as automotive, tourism and manufacturing.  They are currently seeking to recruit a Property Administrator and PA to the General Manager in order to sustain their growth.

 

The selected candidate will be responsible for:

  • Being the primary contact point for tenants and property agents;
  • Drafting lease agreements; 
  • Liaising with property maintenance manager/team to ensure upkeep of properties;
  • Assisting the property manager in coordinating and scheduling maintenance works;
  • Paying utility bills and submitting related forms as and when necessary;
  • Taking care of payment and collection of ground rents;
  • Scheduling and attending to sale and/or rental of property viewings with agents and potential clients/ tenants;
  • Collecting rent and updating of records;
  • Liaising with the accounts team to ensure rent and utility payments are in order;
  • Compiling and updating property inventory lists;
  • Furnishing of residential properties and making sure these are handed over to the highest standard;
  • Regular updating of property records, databases and providing reports to management;
  • Scheduling meetings and organising GM’s diary;
  • Assist the GM in office administrative work, such as filing;
  • Keeping minutes of meeting; and,
  • Taking care of general day-to-day office duties.

 

The ideal candidate will:

  • Have working experience in a similar role, which will be considered an asset;
  • Have knowledge on Microsoft Office applications, ideally having an ECDL qualification; and,
  • Good written and verbal communication skills in both Maltese and English.

 

The ideal candidate must be organised, have excellent problem-solving skills and can work on his/her own initiative. S/he must be able to plan and deal with unexpected changes on a day-to-day basis and must be able to work with tight deadlines.

 

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